What is a Certified Copy?
A certified copy is an official copy of a court document (judgment, order, decree, plaint, etc.) authenticated by the court with a stamp/seal and signature of the authorized officer. It serves as legal evidence.
Key Fact: Ordinary photocopies are not admissible as evidence in court. Only certified copies are legally valid as secondary evidence.
Step-by-Step Procedure to Obtain Certified Copy
1
File Application
Submit application to court's Copying Department
2
Pay Fee
Pay prescribed copying charges
3
Get Receipt
Obtain acknowledgment receipt
4
Collect Copy
Collect certified copy after processing
Documents Required for Certified Copy
- ✓ Written application with case number
- ✓ Copy of case details (case number, parties names)
- ✓ Court fee stamps for copying charges
- ✓ Identification proof (for high-value cases)
- ✓ Authorization letter (if applying through advocate)
Fees for Certified Copy
- Copying fee: ₹10-20 per page (varies by court)
- Certification fee: Additional ₹10-50 per document
- Search fee: ₹10-50 if case details incomplete
- Online copy: ₹20-50 per document
Important: Certified copies are usually ready within 7-15 days. For urgent cases, speed post charges may apply for quicker processing.
Online Methods to Get Certified Copy
- e-Courts Portal: Apply online at ecourts.gov.in
- State Court Portals: Many High Courts have online application systems
- Speed Post: Apply by post with fee through Indian Postal Order
Who Can Apply for Certified Copy?
- Parties to the case
- Advocates on behalf of parties
- Legal heirs of deceased parties
- Any person with legitimate interest (with court permission)
How long does it take to get certified copy?
Typically 7-15 days from application. Urgent applications may be processed faster with additional fees.
Can I get certified copy online?
Yes, e-Courts portal allows online application for certified copies. Digitally signed copies are also available for many courts.